What is Translation Management System and Why Should You Be Using It?


Do you know Translation Management Software (TMS) is helping thousands of translators and global businesses? This great software can efficiently manage translation automation by eliminating manual operations. Now, you may ask what it is and why you should use it. So, let’s find out! For companies that have a global presence, translation management is an integral part of the marketing process. For international customers and partners, it is necessary to localize the company’s contents for the target market.

These multi-national organizations must also localize their documents like brochures, catalogs, and user manuals. A translation management system is a type of software companies use for efficient translation processes by organizing information and managing workflow. TMS allows organizations and translators to centralize and automate the translation process. It helps in automating human translation by simplifying any translation procedure. TMS primarily performs two functions- linguistic management and process management. By combining these two functioning parts, the software provides translated content to people involved in the project.

It is useful for the project manager, clients, and translators. You can get different file versions, prices, or reports to reduce project time and cost. It helps manage localization workflows, so all teams can work simultaneously without geographical restrictions. If you are not using a translation management system yet, here are some reasons you should use it.


Manage Your Workflow

Most organizations usually work on multiple projects simultaneously. For Project Managers, it’s important to centralize critical information to avoid missing deadlines. This is where TMS helps in managing workflow and prioritizing translation tasks. This software can help you keep track of current and overdue tasks. Translators and collaborators working on the same project can achieve real-time communication with the help of TMS.

Superior Customer Service

With TMS, you can keep your customers and clients in one place. Businesses can’t keep a track of every single client manually. But when you install TMS with a built-in database, you can easily update contacts and business information regularly. This helps in keeping track of every single client’s needs and requirements. Also, it helps in improving your communication with customers. TMS eliminates human errors and bad touch. You can also categorize information to analyze the history of quotes and clients’ reliability. All these functions help in ensuring higher customer satisfaction.

Automate Processes

Manual tasks are vulnerable to human error. When done manually, translators must perform repetitive, time-consuming tasks regularly, leading to inconsistency. But if project managers use TMS, it can automate tasks and the company’s valuable time. Businesses need to provide consistent and accurate quotes and invoices to clients.

To avoid errors and delays, TMS can be used to automate the process. It will also allow you to monitor pending and overdue invoices. The translation management systems enable team members to collaborate and communicate efficiently. Moreover, it eliminates the chances of content duplication and saves costs by leveraging translation memory.