For entrepreneurs, running a business means racing against time. It would help if you struck a balance between work and your personal life. If you wish to achieve this, you must learn how to manage your time and become a better planner. Planning enables you to divide the hours of the day properly. You also save yourself from unnecessary stress when you fail to meet deadlines because of improper management.
When you know how to manage your time, your business flourishes, so what’s the secret to successful time management? This article will reveal it with a few tips. Here’s how you can manage your time as an entrepreneur:
Consider putting similar tasks together. It helps you stay focused and prevents you from needless multitasking. You also don’t break your workflow and manage to accomplish different tasks in one day. For example, if you need to work on social media, divide your tasks according to content creation, community management, advertising, and allocate time slots for each. These tasks are interconnected, so you manage to get three jobs done and save ample time.
As an entrepreneur, you know that you need to work on yourself as well as your business. Therefore, create some time for yourself in your day’s schedule. You can use this time more wisely to achieve other non-business-related goals. An area that business owners severely neglect is their education. So, look for distance learning opportunities to enhance your business acumen. If you already have a bachelor’s degree under your belt, enrolling in an online MBA with no GMAT required would be fitting. An online course saves you both time and resources, and you can use them to manage your business instead. So, not only are you getting another degree, but your business is also not getting sidelined. In addition to getting more knowledge, you may learn something more practical and valuable for your business.
It is not humanly possible to eliminate all distractions. Even if you manage to delete every app on your phone, you can get distracted using your laptop. So, plan out distractions while trying to manage your time. For example, when the clock strikes 12, you can check anything with nothing to do with work. Doing so also gives you a break from work and lets you indulge your curious mind. It is good to satisfy your curiosity rather than ignore it because of it.
It would help if you started by listing all the tasks you need to do in a day. Do not forget to include time for yourself and your family. From there, you need to allot a time slot for each of the tasks. It will help if you think about the tasks that will take a significant chunk of your time and try doing them early. If you can simplify work-related tasks, such as video conferencing instead of a physical meeting, you should opt for that. Applications such as Zoom are helpful in this regard. Similarly, use other apps and tech tools to create a digital planner for your daily to-do list and set reminders.
To-do lists consist of immediate and long-term plans. If you want to ensure that you get all the necessary tasks done, use a calendar along with your list. On your calendar, mark any event you need to attend in the future and make arrangements for it beforehand. When working on tasks you need to do every day, figure out what you need to handle and delegate. If you have a ratio system, it will help you manage better. For instance, if you have five tasks at hand, do two and delegate three. This practice will help you tackle all the work and save you from micromanaging.
You can have a list at hand, but one task may take the whole day unless you time yourself. For example, suppose you decide to respond to emails for an hour every day at 5 pm. When the clock strikes 5, you know you need to start responding and try to get most of the emails out of the way within an hour. You should also note when you feel lethargic, and it takes you longer to complete work. Allocate light tasks around that time. This is an excellent way to utilize your energy correctly. When you are particularly energetic, you can take care of the grunt work and work efficiently.
Your office’s network and your devices such as laptops and mobile phones should have ad blockers. This software prevents sponsored and spam ads from appearing when you go online. Ads can be a significant source of distraction. Most ads use consumer data, so you will most likely end up with an ad that appeals to you and click on it. Therefore, minimize all precious minutes at work by getting rid of these distractions altogether. You can always indulge in your hobbies and interests after work. Your business employees will also benefit from this.
Anything that doesn’t require your physical presence should be automated. Suppose your employee has a proposal. You don’t have to stick around to listen to it. Your employee can easily send you a voice recording or a written proposal that you can visit on your phone. Try shifting most of your work online, including digital signatures. Laborious tasks such as invoicing, bookkeeping, and inventory management can drain a lot of your and your business’s time and productivity. Use the latest technologies, such as AI and cloud computing to automate and digitalize time-consuming business tasks.
A common misconception most company owners harbor is to overwork themselves and their employees. It would help if you gave yourself and your employees a break as often as possible. Burned-out workers take a longer time to recover, and that sets you back on your schedule. Instead, you should try and compartmentalize your energy depending on how energetic you feel. This enables you to achieve tasks faster.
Time management is a necessary skill. We get limited hours every day to accomplish essential tasks. For entrepreneurs, time management is what keeps their business afloat. How you plan your day makes all the difference. Suppose you plan effectively, such as keeping similar tasks together, automating work, and having an everyday schedule. In that case, you will get more work done. It would help if you also had time for yourself. Finally, don’t attempt to overwork yourself. You only set your business back instead of getting more work done. Think of yourself as a human being and allow yourself a break.